Purchase orders and suppliers

Buying should follow what production needs. Low stock raises a requisition, the buyer turns it into a PO, and the receipt updates stock and Accounts in one step.

From shortage to purchase order

When an item hits its reorder level, anyone with access can send it to Purchase as a requisition. The buyer sees the list, dismisses what is not needed, and raises purchase orders for the rest. Several items go on a single PO.

Receive material and print the sticker

When the truck arrives, mark the PO as delivered. Stock goes up by the received quantities, and you can print a QR sticker for the lot. Receiving twice by mistake is blocked, so a double click does not double your stock.

Record what you paid

At delivery you note whether the supplier is paid in full, part-paid or on credit, and by which mode (NEFT, UPI, cash and so on). The payment is posted to Accounts automatically.

Supplier directory

Keep an approved supplier list for raw material and packing items with contact details, so the buyer picks from a list instead of retyping names. The purchase screen also totals your buying supplier by supplier and shows how much is paid and how much is pending.