Accounts, cash flow and reports
Accounts mostly fills itself from orders. This guide shows how to read it and how to add what is missing.
What is already there
Payments entered on sales orders appear as receipts. Payments entered when you receive a purchase order appear as outflows. You do not enter them twice.
Reading the Accounts screen
Open Accounts & Cash Flow. The cards show total inflow, total outflow and net cash in hand. Below them is the list of entries with party, category, mode and reference.
Add a voucher
- Choose Payment Received / Voucher (inflow) or add an outflow entry.
- Pick the category and the party or account.
- Choose the mode: cash, UPI, NEFT/RTGS or cheque, and enter the reference number.
- Enter the amount and save.
Executive reports
Open Executive Reports. Tabs cover sales distribution, stock ageing with inventory valuation, and product profit margins. Pick a tab, then use Export CSV to download it for Excel.
Audit log
Activity Audit Log (admin only) shows rejections, undo actions and deletions with the person and time.
Backups
Admins can download a full backup (a JSON file of products, purchase orders, sales orders and customers) from Company Settings → Universal Data Portability & Safety. We also keep automatic daily backups.
Common mistakes
- Adding a voucher for a payment that is already on an order. It will be counted twice.
- Correcting an order's paid amount and then also adding a voucher. The correction already reaches Accounts.